"Boys will be boys...and so will a lot of middle-aged men." - Kin Hubbard
Adult Leadership Positions
There are many different roles leaders can fulfill within their unit. Positions are usually voluntary and are often divided between 'Uniform' and 'Committee' roles.
Uniformed Scout Leaders are primarily responsible for organizing the activities of the group, and training the youth members through the Scout program. Other roles include liaison with parents, districts, or other parties such as the unit's sponsoring (chartered) organization.
Committee members may take responsibility for administrative tasks such as budgets, managing properties, recruitment, equipment, transport, and many other roles.
The roles of leaders in Scout Troops is consultative, with much of the administration and activity planning in the hands of older Scouts. The following are leadership positions within our Troop Organization.
Executive Officer
Troop Committee
Chartered Organization Representative
Committee Chair
Scoutmaster
Secretary
Advancement Coordinator
Treasurer
Activities Coordinator
Assistant Scoutmaster
Chaplain
Equipment Coordinator
Training Coordinator
Membership Coordinator
Scout Parent Unit Coordinator
Executive Officer
The executive officer is the head of the chartered organization that sponsors the troop. This position was formerly called "institutional head" and the position code remains IH on the charter application. If a church or synagogue is the unit's sponsor, then the executive officer is the pastor or the rabbi; if the chartered organization is a PTA, it would be the PTA president; if a military organization, the commander; if a local fire department, the chief, and so on. So, if your sponsor is something like "Friends of Troop XX," the president or head of that group is the executive officer. The executive officer must be included in the unit charter, but is always registered as a "multiple" and pays no fee. The primary responsibility of the executive officer is to designate a member of the chartered organization to head its Scouting program as the chartered organization representative.
Back to Top
Troop Committee
The Troop Committee has two key jobs - selecting the scoutmaster and helping them provide a sound program. Each member of the committee should have specific responsibilities that help the troop run, thus dividing the whole job among the committee membership. The key responsibilities of the committee are to:
* Select a Scoutmaster and assistants and help them get training.
* Provide adequate meeting facilities.
* Advise scoutmaster on policies relating to the Boy Scout program and the Chartered Organization.
* Be responsible for finances, adequate funds, and disbursements in line with the approved budget plan.
* Obtain, maintain, and care properly for troop property.
* Provide adequate camping and outdoor programs (minimum ten days and nights per year).
* Serve on boards of review and courts of honor.
* Support the scoutmaster in working with individual boys and problems that may affect the overall troop program.
* Provide for the special needs and assistance some boys may require.
* Operate troop to ensure permanency.
Back to Top
Chartered Organization Representative
* Secure a committee chair and encourage training.
* Maintain a close liaison with Troop Committee Chair.
* Serve as liaison between your unit and organization.
* Assist with unit rechartering.
* Encourage service to organization.
* Be an active and involved member of the unit and district committee.
* As a member of the local church, represent the interests of your organization.
Back to Top
Committee Chair
* Organize the committee to see that all functions are delegated, coordinated, and completed.
* Recruit the best person available for Scoutmaster and assistants.
* Maintain a close relationship with the Chartered Organization Representative and Scoutmaster.
* Interpret national and local council policies to the Troop.
* Prepare troop committee agendas.
* Call, preside, and promote attendance at troop committee meetings and any special meetings that may be called.
* Ensure troop representation at monthly roundtables.
* Secure top-notch, trained individuals for camp leadership.
* Arrange for charter review and recharter the troop annually.
Back to Top
Scoutmaster
* Train and guide boy leaders to run the Troop.
* Give leadership to weekly meetings and monthly outings.
* Work closely with the Troop Committee to conduct a complete quality program.
* Attend training and roundtables.
* Work with other responsible adults to bring Scouting to boys.
* Use the methods of Scouting to achieve the aims of Scouting.
* Meet regularly with the Patrol Leaders' Council for training and coordination in planning Troop activities.
* Attend all Troop meetings or, when necessary, arrange for a qualified adult substitute.
* Attend Troop Committee meetings.
* Conduct Scoutmaster conferences for all rank advancements.
* Delegate responsibility to other adults (assistants, troop committee) so that they have a real part in Troop operations.
* Make it possible for each Scout to experience at least 10 days and nights of camping each year.
* Conduct all activities under qualified leadership, safe conditions, and the policies of the chartered organization and the
Boy Scouts of America.
Back to Top
Secretary
* Keep minutes of meetings and send out committee meeting notices.
* Handle publicity.
* Prepare a family newsletter of Troop events and activities.
* Work with the Troop Historian.
Back to Top
Advancement Coordinator
* Encourage scouts to advance in rank.
* Help maintain all scout advancement records.
* Work with the Troop Librarian to build and maintain a troop library of merit badge books and advancement literature.
* Develop and maintain a merit badge counselor list.
* Arrange Troop boards of review and quarterly courts of honor.
* Secure badges and certificates.
Back to Top
Treasurer
* Handle all Troop funds and pay bills on recommendation of Scoutmaster and authorization of Troop Committee.
* Maintain checking and savings accounts.
* Supervise money-earning projects including obtaining proper authorization.
* Report to the troop committee at each meeting.
* Give leadership to the preparation of the annual Troop budget and audit.
Back to Top
Activities Coordinator
* Work with Scoutmaster or Assistant Scoutmaster and Equipment Coordinator on inventory, storage, and proper
maintenance of Troop equipment.
* Help in securing permission to use camping sites.
* Serve as Transportation Coordinator.
* Promote attendance at troop campouts, camporees, and summer camp to each the goal of an outing per month.
* Report to the troop committee at each meeting.
Back to Top
Assistant Scoutmaster
* Be responsible to the Scoutmaster for the patrols.
* Work with the troop guide and patrol leaders and counsel them on the performance of their duties.
* Advise group members on where to locate resources for the program they are pursuing.
* Keep Scoutmaster apprised of activities.
* Hold advancement conferences as needed with group members.
* See that group members fulfill their Troop responsibilities.
* Report to the Troop Committee at each meeting.
* Attend training courses and roundtables.
* Teach basic scout skills, if necessary.
Back to Top
Chaplain
* Provide a spiritual tone for Troop meetings and activities.
* Give guidance to the Chaplain Aide.
* Promote regular participation of each member in the activities of the religious organization of his choice.
* Visit homes of scouts in time of sickness or need.
* Give spiritual counseling service when needed or requested.
* Encourage scouts to earn their appropriate religious emblems.
* Report to the Troop Committee at each meeting.
Back to Top
Equipment Coordinator
* Supervise and help procure camping equipment.
* Work with the quartermaster on inventory and proper storage and maintenance of all Troop equipment.
* Make periodic safety checks on all troop camping gear, and encourage the troop in the safe use of all outdoor
equipment.
* Report to the Troop Committee at each meeting
Back to Top
Training Coordinator
Ensure troop leaders and committee members have opportunities for training.
Maintain an inventory of up-to-date training materials, videos, and other training resources.
Work with the district training team in scheduling Fast Start training for all new leaders.
Be responsible for BSA Youth Protection training within the troop.
Encourage periodic youth leader training within the troop and at the council and national levels. Report to the troop committee at each meeting.
Be watchful that the troop is taking all steps to ensure scout safety.
Back to Top
Membership Coordinator
* Develop a plan for year-round membership flow into the troop.
* Work closely with the Cubmaster and Webelos den leader of neighboring Cub Scout packs to provide a smooth transition
from pack to troop.
* Assist in developing and recruiting den chiefs, and assist in the crossover ceremony from Webelos Scouts to Scouting.
* Plan and coordinate a troop open house to invite non-Scouts into the troop.
* Encourage Scouts to invite their friends to join the troop.
* Keep track of Scouts who drop out of the troop, and develop a plan to encourage them to rejoin.
Back to Top
Scout Parent Unit Coordinator
* Welcome all new Scout parents and provide them with information about the troop.
* Provide an orientation for new Scout parents about how the troop works.
* Assign parents to help with at least one specific task, assignment, or project annually.
* Keep parents updated on the troop’s program and their son’s involvement.
Adult Leadership Positions
There are many different roles leaders can fulfill within their unit. Positions are usually voluntary and are often divided between 'Uniform' and 'Committee' roles.
Uniformed Scout Leaders are primarily responsible for organizing the activities of the group, and training the youth members through the Scout program. Other roles include liaison with parents, districts, or other parties such as the unit's sponsoring (chartered) organization.
Committee members may take responsibility for administrative tasks such as budgets, managing properties, recruitment, equipment, transport, and many other roles.
The roles of leaders in Scout Troops is consultative, with much of the administration and activity planning in the hands of older Scouts. The following are leadership positions within our Troop Organization.
Executive Officer
Troop Committee
Chartered Organization Representative
Committee Chair
Scoutmaster
Secretary
Advancement Coordinator
Treasurer
Activities Coordinator
Assistant Scoutmaster
Chaplain
Equipment Coordinator
Training Coordinator
Membership Coordinator
Scout Parent Unit Coordinator
Executive Officer
The executive officer is the head of the chartered organization that sponsors the troop. This position was formerly called "institutional head" and the position code remains IH on the charter application. If a church or synagogue is the unit's sponsor, then the executive officer is the pastor or the rabbi; if the chartered organization is a PTA, it would be the PTA president; if a military organization, the commander; if a local fire department, the chief, and so on. So, if your sponsor is something like "Friends of Troop XX," the president or head of that group is the executive officer. The executive officer must be included in the unit charter, but is always registered as a "multiple" and pays no fee. The primary responsibility of the executive officer is to designate a member of the chartered organization to head its Scouting program as the chartered organization representative.
Back to Top
Troop Committee
The Troop Committee has two key jobs - selecting the scoutmaster and helping them provide a sound program. Each member of the committee should have specific responsibilities that help the troop run, thus dividing the whole job among the committee membership. The key responsibilities of the committee are to:
* Select a Scoutmaster and assistants and help them get training.
* Provide adequate meeting facilities.
* Advise scoutmaster on policies relating to the Boy Scout program and the Chartered Organization.
* Be responsible for finances, adequate funds, and disbursements in line with the approved budget plan.
* Obtain, maintain, and care properly for troop property.
* Provide adequate camping and outdoor programs (minimum ten days and nights per year).
* Serve on boards of review and courts of honor.
* Support the scoutmaster in working with individual boys and problems that may affect the overall troop program.
* Provide for the special needs and assistance some boys may require.
* Operate troop to ensure permanency.
Back to Top
Chartered Organization Representative
* Secure a committee chair and encourage training.
* Maintain a close liaison with Troop Committee Chair.
* Serve as liaison between your unit and organization.
* Assist with unit rechartering.
* Encourage service to organization.
* Be an active and involved member of the unit and district committee.
* As a member of the local church, represent the interests of your organization.
Back to Top
Committee Chair
* Organize the committee to see that all functions are delegated, coordinated, and completed.
* Recruit the best person available for Scoutmaster and assistants.
* Maintain a close relationship with the Chartered Organization Representative and Scoutmaster.
* Interpret national and local council policies to the Troop.
* Prepare troop committee agendas.
* Call, preside, and promote attendance at troop committee meetings and any special meetings that may be called.
* Ensure troop representation at monthly roundtables.
* Secure top-notch, trained individuals for camp leadership.
* Arrange for charter review and recharter the troop annually.
Back to Top
Scoutmaster
* Train and guide boy leaders to run the Troop.
* Give leadership to weekly meetings and monthly outings.
* Work closely with the Troop Committee to conduct a complete quality program.
* Attend training and roundtables.
* Work with other responsible adults to bring Scouting to boys.
* Use the methods of Scouting to achieve the aims of Scouting.
* Meet regularly with the Patrol Leaders' Council for training and coordination in planning Troop activities.
* Attend all Troop meetings or, when necessary, arrange for a qualified adult substitute.
* Attend Troop Committee meetings.
* Conduct Scoutmaster conferences for all rank advancements.
* Delegate responsibility to other adults (assistants, troop committee) so that they have a real part in Troop operations.
* Make it possible for each Scout to experience at least 10 days and nights of camping each year.
* Conduct all activities under qualified leadership, safe conditions, and the policies of the chartered organization and the
Boy Scouts of America.
Back to Top
Secretary
* Keep minutes of meetings and send out committee meeting notices.
* Handle publicity.
* Prepare a family newsletter of Troop events and activities.
* Work with the Troop Historian.
Back to Top
Advancement Coordinator
* Encourage scouts to advance in rank.
* Help maintain all scout advancement records.
* Work with the Troop Librarian to build and maintain a troop library of merit badge books and advancement literature.
* Develop and maintain a merit badge counselor list.
* Arrange Troop boards of review and quarterly courts of honor.
* Secure badges and certificates.
Back to Top
Treasurer
* Handle all Troop funds and pay bills on recommendation of Scoutmaster and authorization of Troop Committee.
* Maintain checking and savings accounts.
* Supervise money-earning projects including obtaining proper authorization.
* Report to the troop committee at each meeting.
* Give leadership to the preparation of the annual Troop budget and audit.
Back to Top
Activities Coordinator
* Work with Scoutmaster or Assistant Scoutmaster and Equipment Coordinator on inventory, storage, and proper
maintenance of Troop equipment.
* Help in securing permission to use camping sites.
* Serve as Transportation Coordinator.
* Promote attendance at troop campouts, camporees, and summer camp to each the goal of an outing per month.
* Report to the troop committee at each meeting.
Back to Top
Assistant Scoutmaster
* Be responsible to the Scoutmaster for the patrols.
* Work with the troop guide and patrol leaders and counsel them on the performance of their duties.
* Advise group members on where to locate resources for the program they are pursuing.
* Keep Scoutmaster apprised of activities.
* Hold advancement conferences as needed with group members.
* See that group members fulfill their Troop responsibilities.
* Report to the Troop Committee at each meeting.
* Attend training courses and roundtables.
* Teach basic scout skills, if necessary.
Back to Top
Chaplain
* Provide a spiritual tone for Troop meetings and activities.
* Give guidance to the Chaplain Aide.
* Promote regular participation of each member in the activities of the religious organization of his choice.
* Visit homes of scouts in time of sickness or need.
* Give spiritual counseling service when needed or requested.
* Encourage scouts to earn their appropriate religious emblems.
* Report to the Troop Committee at each meeting.
Back to Top
Equipment Coordinator
* Supervise and help procure camping equipment.
* Work with the quartermaster on inventory and proper storage and maintenance of all Troop equipment.
* Make periodic safety checks on all troop camping gear, and encourage the troop in the safe use of all outdoor
equipment.
* Report to the Troop Committee at each meeting
Back to Top
Training Coordinator
Ensure troop leaders and committee members have opportunities for training.
Maintain an inventory of up-to-date training materials, videos, and other training resources.
Work with the district training team in scheduling Fast Start training for all new leaders.
Be responsible for BSA Youth Protection training within the troop.
Encourage periodic youth leader training within the troop and at the council and national levels. Report to the troop committee at each meeting.
Be watchful that the troop is taking all steps to ensure scout safety.
Back to Top
Membership Coordinator
* Develop a plan for year-round membership flow into the troop.
* Work closely with the Cubmaster and Webelos den leader of neighboring Cub Scout packs to provide a smooth transition
from pack to troop.
* Assist in developing and recruiting den chiefs, and assist in the crossover ceremony from Webelos Scouts to Scouting.
* Plan and coordinate a troop open house to invite non-Scouts into the troop.
* Encourage Scouts to invite their friends to join the troop.
* Keep track of Scouts who drop out of the troop, and develop a plan to encourage them to rejoin.
Back to Top
Scout Parent Unit Coordinator
* Welcome all new Scout parents and provide them with information about the troop.
* Provide an orientation for new Scout parents about how the troop works.
* Assign parents to help with at least one specific task, assignment, or project annually.
* Keep parents updated on the troop’s program and their son’s involvement.
You are visitor number
Since March 17, 2013